FS4S Payroll Services

FS4S has been managing and running schools’ payrolls since 2009 and now has over 60 client schools in the south west region. The all-round payroll service we offer to schools is professional, personal and excellent value for money. We put great emphasis upon creating a personal service for each individual client school because our customer’s satisfaction is at the heart of everything we do. We are proud to have achieved the Chartered Institute of Payroll Professionals Payroll Assurance Scheme Accreditation.

The payroll service we provide supports both maintained schools and academies irrespective of whether the client is in the secondary, primary, special or independent sectors.

BACS Approved Bureau

FS4S is a BACS approved bureau which means that we receive a 3-yearly independent assessment of our business practices, standards, procedures and controls covering 5 key areas of our operation:

  • Bureau organisation & financial information;
  • Physical security;
  • Computer operations;
  • Applications & system support;
  • BACS processing and operations

FS4S offers a full payroll service to schools which includes the processing of all payroll information, all HMRC submissions, payment of staff by BACS credit and the disbursement of all 3rd party monies and reports.

The payroll software that we operate is RTI compliant and geared to facilitate the operation of multiple job posts and aggregated National Insurance. Schools are provided with a suite of monthly payroll reports and information which includes a pre-payroll report approximately 10 days prior to payday, thus minimising payday queries, payslips prior to payday and full payroll information following payday which includes the specific accounting journals required for each months payroll. Every client school has access to a secure data link with us so payroll information can be sent and received safely and promptly.

Typical Monthly Payroll Cycle

31st Payroll cut-off for payroll information to be sent to FS4S
12th Pre-payroll reports issued to clients via secure link
15th Deadline for receiving any adjustments to the pre-payroll reports ready for payday
17th BACS net pay file produced
22nd RTI FPS files sent to HMRC electronically
22nd Payslips delivered to clients
23rd Pay day automated payments made to staff bank accounts
27th Full payroll reports forwarded to clients via secure link
27th RTI EPS files sent to HMRC electronically
27th BACS files sent for 3rd party payments including HMRC, pension contributions and other deductions
31st Payroll cut-off for information to be sent to FS4S for next month’s payroll

Please contact us for further information about the payroll service we can offer your school.